Are you export ready?

Successful exporting takes a singular clarity of purpose and drive. Assess your export potential, before committing resources to export. Here are some key factors you should consider, that will help you get started:



Plan with care and resist the temptation to take shortcuts. Develop your export strategy planning to:

  • Spread your risk
  • Enable a controlled expansion of your production capacity
  • Operate within a financial framework your business can fund sustainably
  • Be strategic in seeking and responding to opportunities



Understand where your product fits in the market. Identify:

  • Product currently available, quality, price, origin
  • How/where similar product is sold
  • Applicable local labour rates, subsidies
  • Population, potential volumes required
  • Currency stability, the usual currency for trade
  • Political stability, government intervention levels
  • Applicable duty on New Zealand imports and whether any import quotas
  • Cultural considerations
  • Online marketplaces available
  • Consumer expectations with regards to waste stream for product, including packaging and working conditions.



Personal contacts are the foundation of success in trade, even if you only plan to sell online. Ensure you have the budget to visit the market. Attend a relevant trade fair or conference to assess the suitability of your goods or services, identify any applicable cultural factors, and regulatory requirements. Many exhibitions are available virtually during the COVID pandemic. Trust is fundamental to the success of any relationship. You may need to visit the market several times before securing valuable contracts. Continue to factor in regular travel to your established export markets. Maintaining a frequent presence is essential to continued success. While international travel is restricted, the importance of maintaining personal contacts remains essential.



  • Research the words and images of your branding/advertising.
  • Check no undesired implications are in a local language, both official and colloquial
  • Will advertising need to be changed to be sensitive to local custom/religion?
  • Check for existing brands with the same or similar names



It is important to determine your price position before initiating conversations with potential clients or agents – an inaccurate informal price indication, especially if too low, can be difficult to increase.

  • Consider all associated costs including the impact of Incoterms®, payment terms, promotional cost, representation cost, insurance, after-sales service, packaging cost/disposal obligations, duties & taxes
  • Determine the competitiveness of pricing based on costs against the pricing of competitor products
  • Clearly explain the Incoterms®, payment terms and what is included in a price offer



Things to consider:

  • Is the export of your product controlled or prohibited? Check here.
  • Does the importer require an import licence or permit?
  • Is the sale of the product regulated?
  • What product regulations, standards apply?
  • What are the labelling requirements?
  • Are there waste regulations for your product and/or packaging?



Decide on the preferred distribution channel to the end-user, whether this will be direct or via an existing distributor with a compatible product range.

  • Determine freight options identifying available routes, associated costs and delivery times
  • Investigate warehousing options
  • Identify a Freight Forwarder with experience for your product type and intended market



Before promoting your innovative product in a foreign market, even online, protect your IP where possible and understand:

  • The options available to effectively protect your brand and IP in the market
  • Risks associated with exporting to markets with ineffective IP enforcement
  • Common time lag in a market before a product may be replicated and a cheap copy available



Clear terms and conditions in writing at the outset of a sale, representation arrangement or access to IP, minimise the risk of costly misunderstandings which can escalate quickly due to distance and language differences.

The International Chambers of Commerce’s (ICC) comprehensive range of model contracts cover most areas of international trade. These are all available from the Auckland Business Chamber. Using these templates to draft contracts for your specific circumstances enables a contract to underpin all arrangements early with the nominal expense and legal assistance.

Full details of which contracts are available, here.



Codified by ICC, Incoterms are internationally recognised rules which clearly define when the costs and risks involved in the delivery of goods transfer from seller to buyer. Have your own reference copy of Incoterms® 2020.

  • Determine and understand the implications of the agreed Terms of Trade
  • Establish the impact of different Terms of Trade options on pricing
  • Only Incoterms® 2020 provides assurance of international recognition of interpretation



Getting paid is essential and managing the time frame between production and payment will be critical to sustainable trade.

  • Meet with the international advisor at your bank to evaluate the risks, costs and advantages associated with available payment terms and mechanisms before exporting
  • Consider different pricing offers based on different payment terms
  • Understand the impact of exporting on your cash flow
  • Determine how best to manage your foreign exchange requirements



There will be additional tax implications when trading internationally in place to cover any earnings you may have in a foreign market. Consult your tax advisor and Inland Revenue to ensure you take applicable tax requirements into consideration in your export plan.



Your local representative will be the face of your brand and your eyes and ears in the market. Choose representation with values aligned to your business and sound local knowledge.

  • Evaluate options before basing your own staff in the market or appointing a local agent
  • Understand the implications of choosing to service the market from New Zealand and the need for more frequent visits. Also whether you or your team have the language skills and ‘local knowledge’ to successfully grow your share of the market
  • Determine in advance how a representative’s performance will be measured and remunerated



There is a wide range of risks associated with export and these need to be identified, understood and mitigated where possible.

  • Risk factors to examine, include; political & economic climate; creditworthiness & trustworthiness of importer; IP integrity; currency exchange fluctuations; transportation; border delays; payment default.
  • Identify best Terms of Trade and Payment Terms for the applicable risk factors
  • Speak with an Insurer or Broker experienced in providing insurance for international trade. Policy types to investigate include Marine Cargo Insurance; Product Liability Insurance; Trade Credit Insurance & Business Travel Insurance
  • Learn about New Zealand Export Credit and Financial guarantee and insurance solutions



Identify mechanisms available to resolve any disputes and ensure that the process and mechanisms for dispute resolution are clearly stated from the outset in contracts and offer statements.

  • Conduct communications in writing and keep the “paper trail”.
  • Follow up verbal conversations, however informal, with a written summary of the points discussed and decided
  • Obtain a written acknowledgement from the other party
  • Use ICC Contract templates to draft contracts and seek legal advice from advisors experienced in international trade to review, before signing any contract.




Correct paperwork is the difference between getting paid or not, having goods reach consumers, or shipped back at your cost. This is a job for a detailed person. Accuracy is essential. There is zero tolerance even for spelling mistakes.

  • Check, double-check and have a second person triple check
  • Ensure statements contained in documents are true and correct
  • “Get it right the first time”. There are limited options to amend or replace documents once they have been presented. Incorrect documents increase the risk of the importer and exporter being ‘flagged’ for additional scrutiny of future, current, and past consignments, goods being denied entry, fines being imposed or prosecutions initiated.
  • Check goods meet criteria for 'New Zealand Origin' under relevant Rules of Origin prior to any commitment to provide a Certificate of Origin especially when a Free Trade Agreement Certificate of Origin is specified in Letter of Credit terms.


Disclaimer: The above information is supplied as a guide only. It does not purport to be comprehensive. No person should act in reliance on any statement above without first obtaining specific professional advice. Hawke's Bay Chamber of Commerce makes all reasonable efforts to ensure that the information published in this resource is accurate and up-to-date. However, the matters covered are subject to regular review, and no warranty or representation can be provided regarding the accuracy of such information. Hawke's Bay Chamber of Commerce does not accept liability for any losses or damage arising directly or indirectly from reliance on the information.

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